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On the other hand, when a date is manually entered and no initial date had been entered, a second conference report must be created with the correct date. Then, the first report with the incorrect date can be deleted. The database design assumes the Eligibility date has been created and the date will be automatically populated with the accurate date. Report Card Wizard the  report  card  wizard  says  there  are  no  annual  goals  in  this  students’  IEP,  but  when  I  go  to  his  documents,  they  are  there.    How  can  I  do  a  report  card  for  him  if  his  goals  don’t  show  up  in  report  card  wizard,  and  how  can  I  make  them  appear  there? The first is; there were (2) finalized IEPs created with the same start and end dates.
They were also created on the same day which produces an error when trying to
access the data via generating a report card. This has been cleaned up.

The second was; an event started and was not finished after the (2) IEPs
were finalized. It was an attempt to create another IEP which never came to be.
The report card wizard also tried looking at this event which also produced an error.
This has been cleaned up. Related Services If you enter a related service and then delete it, it often still shows
up and prints out in the final IEP copy.  This has happened multiple times.
It also adds the deleted minutes into the total service minutes.  It happens
when  you delete by checking the box to delete the entire entry, and it also
happens even when you go in and delete each bit of information in the related services text boxes individually. This generally happens when the Related Service is Not deleted. Directly above The Related Services bar has options “yes” and “no”. If “no” is selected and you check the delete box for the elected Service, the service will not delete (it will
be hidden). You must make sure “yes” is selected, and then check delete and save. This will completely delete the service and resolve the problem of adding the extra minutes. IEP Document IEP did not transfer to the tranferred district The IEP was not finialized before the transfer. It was in draft form. All of your data entered is in tack. Go to the bottom and save an continue each enitity Indicator 13 there needs to be a goal for; Education or Training, employment and Independent Living if applicable. In the current format you can only enter yes or no for each of these areas,Not Applicable is not a choice. An additional choice of Not Applicable needs to be added to Education, Training, and Independent Living Skills. Per the FACTS document, the only allowable options for that question are Yes or No. They do not allow N/A as an option. The options of Yes, No or N/A are aligned with the allowable responses that the state outlines for those questions. Report Card Wizard Report Card Wizard – dates are not printing out (2) finalized IEPs created with the same start and end dates. They were also created on the same day which produces an error when trying to access the data via generating a report card. Report Card Wizard Report Card Wizard – dates are not printing out an event started and was not finished after (2) IEPs
were finalized. It was an attempt to create another IEP which never came to be.
The report card wizard also tried looking at this event which also produced an error. Report Card Wizard Student not appearing for updating records and goals Student was made non-Eligibale and returned to general education by mistake Student When I enter a new student, it states the student already exist Student may exist in an “inactive” state Reporting Periods Reporting periods 1 & 2 or 2 & 1 are contained within one reporting period when I’m trying to print one reporting period What happened is; Reporting Period 2 document was created first, then someone went back and created documentation for Reporting Period 1. Since Reporting periods are cumulative, it picked up Reporting period 2 within the Reporting Period 1 document. Then, a Reporting Period 1 document was created and picked up Reporting Period 2 (… since they are cumulative).  Remove both documents. You can go back and create a Reporting Period 1 picking up the same information which is already in the database – only for Reporting Period 1. This will allow for a cleaner Reporting Period. Caseload I cannot transfer caseloads Need to make both user’s same user-level, then go to Wizard to “transfer” or “copy” caseload pending situation User-Level Can’t use “private facility” user-level at Aggregate level Most private facility staff members and building managers are entered at the local level versus the coop level. The aggregate level typically houses Coop staff only that do not work in one of those roles. Reporting Periods I continue to get old goals after I created a new final IEP. I had 14 goals, which required updating to 9. I contnue to get 14 in my reorting period (8) IEPs have been created for the same student with the same information. (2) of the (8) have been finalized by mistake. Final IEP with the earliest date has the 14 goals which perioding period picks up this data. Inactivate the (2) created by mistake, to allow the current IEP to pick up the current goals within the most acurate IEP. Rollover determine the roll over for the preschool students?  (By their age)….In other words, some students at the PreK level are in PreK for two to three year…….I’m hoping that they don’t automatically roll over all PreK students to be Kdgs even though pre-K has kids ages 3 & 4 (for two Pre-K levels), there’s only one code (by means of the state) for pre-K kids…..meaning they will rollover to the next grade level.
It is recommended we upload new data with grade levels to correct problem, or  manually changing the second level of pre-K kids (who moved to “K”) back to pre-K. Special Education Session I have deleted the speech and language in the special education section several times, but it keeps showing up in the draft IEP (even though it’s not in there~)….I want the top section (general education to be the same), but the bottom special education section to be empty check the Eligibility tab (not the Eligibility process), then scroll down to the Primary & Secondary disabilities. Then check and make sure they are not selected…..or related services may have been overwritten twice Document the system was not saving the entire report – cutting off the end Not enough space within the notes box – remove unused space. Database supports ~20 pages State Reporting Not sure what reported to the state via the database When we go to do state reporting the RCTDS code is reported to the state (which would be the school code in EasyIEP) and the facility 3 or 4 digit number is also reported. The facility code number is entered on the state reporting page when the IEP is completed. Also, it is important that whatever code is used in the school code field matches the code that the local district uses to associate the student with that location. For example, I may enter the 10 digit RCTDS code, but if the school district only uses the last 4 digits in their Student Information System, or has its own number, then the students will not be associated correctly when the data is uploaded. The codes need to match. An example that we have seen is that Elim Christian School has 1 RCTDS code but 3 program numbers. I think this is the case you are referring to so most of those districts have Elim listed once with the RCTDS code in the school list and then will report the facility code in the State reporting section Ineligibility Student is no longer eligible for services staff member will need to hold an Eligibility meeting to find the student ineligible for services.  In the State Reporting section, if the student was receiving services, you will leave the section alone except for updating the Reason for Exit with the dropdown menu. Student Caseload All students are not appearing on my caseload You may want to go to the “Wizard” icon, then “Caseload Wizard”, then see how many students are setup under your name. If you are not getting a total listing, you may want to add the students Goals Not able to complete goals/outcomes to continue with creation of IEP It looks like the student you were working on did not have complete information under the Anticipated Post-Secondary Outcomes / Goals and Services for Education.  You had a goal but you did not have an outcome, so the system was telling you that you cannot have a goal without the anticipated outcome.   In order to correct the problem, click on the first Details button from the Transition Section and complete all outcomes.  This will clear out your error. Transition Problems listing training in reference to employment Training is still related to the area of employment and that is where it would go.  Say for example we have a student who wants to be a landscaper.  In the employment section, we may put in activities such as job shadowing, working a local nursery to learn how to water and care for plants.  We could have another student who is more involved and we are working on just starting a task and ending a task.  We would put in the section of employment “Task training”.  The student would still have postsecondary goal related to training, but is a subset of being an employable individual. Message Board How do I post questions, problems, messages to PCG? To post a question, comment, or bug report on our message board, go to your district’s site exam: (https://go2.easyiep.com/iloswego )  On the main menu page in the middle of the page next to “Send us a message” you can click on Question / Bug Report / Comment / Suggestion / My Messages  based on what you would like your message to be. We will then get your message and send you a reply within the next few hours. A different person is in charge of message boards everyday and we check the board periodically throughout the day. Goals Goal updates – Should goal updates be written to correspond with the school quarter or the ordinal quarter of goal usage? For example, if a goal is written in the 3rd quarter of the school year, the first time a goal is updated would be the fourth quarter of the school year but the first quarter progress is being reported. Make sense? I am just looking for clarification for consistency sake. The goals should be graded out in the ordinal quarter of goal usage.  So like your example if the goal is written in third quarter, it would be graded graded out the first time 4 quarter, then school would start again and that would be the second time it was graded out at end of first quarter.  Also, the question does make sense. Goals Staff are also asking if a personal goal bank can be created in Easy IEP without having to access a specific student in the system and if so how does this work? Yes.  When you go to Annual Goals-àAdd goals-àManage custom goal-àthree options will appears:
1. Add goals from the lists to my goal bank
2. Import goals to my goal bank from case load
3. Create categories for my goal bank
Type in the goal that is desired in the boxes above these three options, then hit save and continue.  This will bring you to another page that has three options:
Only import goals from Student X

Only include students for whom I am Case Manager

Create Categories from the Goal Area of the Goal

When I tried this, I selected the second one, which attached the goal that I created to all the students that are on my case load so I can just adjust the name and save me some time.  I hope that this helps and makes sense.  It is a lot easier that it appears to be written. Annual Goals I cannot update Annual goals through Report Card Wizard A second IEP have been created which is not showing under documents, but appears within the history section with “No Annual Goals”. This is was created after a final IEP and not in document form. Once the event’s removed, Annual goals should appear from the final IEP. Related Services Dates are not acurate Go to related Services within blue bar for student, then <click> details to update date Eligibility Getting a red stop sign Once you bring up the student’s information, and <click> Eligibility within the blue bar.  Then, <click> on the red stop sign. Once on the Student history page, the student has been identified out-of-compliance since the IEP has ended – The student needs to go through the process to see if eligible, or non-eligible for services. Then,  the appropriate document need to be created to support the outcome. Fee for Service Service logging options do not appear in Wizard Someone with admistrative priviledges need to check the appropriate box on your Personal Information page. This will allow the appropriate options to appear in “Wizard” Students do not appear in wizards to log fee for service options Once an IEP has been finalized, you need to go back into the Related Service option, and log a related service. No minutes are required because this is associated with a program Not a service. At this time, the EasyIEP database do not support programs as part of the Fee for Service feature. ]]> http://www.kcsec.org/easy-iep-things-to-know/feed 0 http://www.kcsec.org/data-collection-forms http://www.kcsec.org/data-collection-forms#comments Thu, 02 Sep 2010 02:22:43 +0000 Mark Wilson http://www.kcsec.org/?p=2104 We apologize, but you do not have the necessary authorization to view the page you requested. If you are a KCSEC staff member and you have not logged in, please do so using the login form to the right. If you believe you have reached this page in error, please contact the site administrator.

Kids On line resources http://www.kidsolr.com/

We are asking all staff members to wear your favorite “team” apparel to Opening Day. If you wear your favorite team’s jersey or t-shirt you will be receiving a raffle ticket. We will be raffling some fun items during the course of the morning.

Beginning of the year information will be posted on the KCSEC website this week. This year our MANDATORY Opening Institute Day is Wednesday, August 17th at Yorkville Middle School. Our day will have a prompt 8:00am start. This will be the FIRST WORK DAY for all central staff members, which is different from past years. If you log into the KCSEC website, you will have access to your staff calendar.

If you are a NEW staff member to KCSEC information regarding New Staff Orientation is also posted on our website. New Staff Orientation begins on Monday, August 15th.

We had positive feedback last year about the format for Opening Day and this year will be similar to last. We will have a half day meeting at YMS, lunch on your own with your colleagues, and have time in your buildings in the afternoon with your classroom teams. Just a reminder, we will not be serving breakfast. Central Staff will be breaking for lunch on your own at approximately 11:30 am. Paraprofessionals and
SEAKC members will have a meeting at the conclusion of our morning from approximately 11:45 until 12:45, prior to your lunch break. There will be a snack provided by our Teacher’s Association, SEAKC, during this time. Thank you SEAKC! Paraprofessionals and SEAKC members will be breaking for lunch at approximately 12:45 pm. After lunch, everyone will be expected to report to your buildings to work with your classroom teams for the remainder of the day until 4 pm.

Please see the website for additional information on beginning of the year activities.
See you on Wednesday, August 17th at Yorkville Middle School, 920 Prairie Crossing Drive, Yorkville! Registration is from 7:15 am to 7:50 am. Please carpool. . .parking is a premium!!

Lynda Shanks, Director